IEP Letter Templates

Copy, personalize, and send via email or certified mail. Keep a dated copy for your records. Not legal advice.

Quick Tips

Replace placeholders like {StudentName}, {DistrictName}, {Date}.
Keep a calm, specific tone. Reference data and timelines where possible.
Send to the case manager and special education director; CC yourself.

{Date}

{SpecialEdDirectorName}
{DistrictName}
{AddressLine1}
{City}, {State} {Zip}

Re: Evaluation request for {StudentName}, DOB {DOB}, {SchoolName}, Grade {Grade}

Dear {DirectorLastName},

I am requesting a comprehensive special education evaluation for my child, {StudentName}, under the IDEA and 34 C.F.R. §300.301. Areas of suspected disability include: {ListAreas e.g., speech/language, reading (dyslexia), math, attention, behavior, D/HH access, etc.}.

Please provide a proposed assessment plan within the required timelines and let me know what data will be collected (standardized tests, observations, classroom data) and who will administer each assessment. I consent to evaluations that are appropriate and individualized.

If the district believes an evaluation is not warranted, please provide Prior Written Notice (34 C.F.R. §300.503) explaining the refusal, the data relied upon, and alternatives considered.

I look forward to working together to meet {StudentName}’s needs.

Sincerely,
{YourName}
{Phone} | {Email}
Address: {MailingAddress}

These templates are for educational use and may not fit every situation. They do not constitute legal or medical advice. Review local/state rules and consult a qualified professional as needed.

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Quick Tips

Evaluation Request (Initial or Reevaluation)

Request for Prior Written Notice (after a yes/no from the district)

IEE (Independent Educational Evaluation) Request

Educational Records Request (FERPA/IDEA)

IEP Team Meeting Request

Revocation of Consent (all services or specific action)

State Complaint – Cover Letter (attach facts/exhibits)

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